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We welcome and encourage applications from people of all backgrounds.

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We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category Foreign, Commonwealth and Development Office (Operations and Corporate Services) Job Subcategory Private Office Job Description (Roles and Responsibilities) Main Purpose of Job: The British Consulate-General in Chongqing is part of a world-wide network of 230 Posts, representing British political, economic and consular interests overseas.

Our office in Chongqing has 35 staff and represents British interests in South West China, i.e.

Chongqing, Sichuan, Yunnan and Guizhou.

The Executive Assistant reports directly to the Consul-General (CG).

The successful candidate will be responsible for delivering effective direct administrative support to the Consul-General and work more widely with the Consulate team to successfully deliver key objectives.

In addition to coordinating and managing the CG’s time (e.g.

keeping the diary up to date, arranging necessary briefing, tickets, visit programmes etc.), This role offers a great chance to get involved in the Consulate’s full range of activities and the post-holder will build and maintain relationships with internal and external stakeholders, working with partners in the Consulate-General and across the China network.

What the Jobholder will be Expected to Achieve: Executive Assistant to Consul-General (60%)Forward planning CG’s commitments, diary management, assisting with CG’s budget management Lead on CG’s visits, programmes and events, including close coordination with Corporate Services team on drivers’ time Arrange internal and external meetings Draft and translate letters and speeches Coordinate (or where necessary prepare) briefing for events Assist where possible on bookings, external engagements for Deputy Consul General Cross-post visits, projects and co-ordination work (10%)Arrange programmes and coordinate visits of VIPs from FCO/Embassy, and other government departments Coordinate activities, events and inquiries mainly from local FAOs and diplomatic missions Establish and maintain links with Chinese stakeholders Line Manager for Residence Housekeeper (10%)Line Management of Residence Housekeeper Oversight of preparations for Residence functions/post function clean up Learning and Development (20%)Oversee post L&D strategy Complete post annual learning needs analysis report and L&D plan Implement learning and development events Liaise with Regional Learning and Development Team for L&D visits Identify external learning and development supplier to meet learning needs Work together with network L&D champions on network wide priorities and share best practice Resources Managed (staff and expenditure): 1x S3 (Residence Housekeeper)Not budget holder, but maintain oversight of CG credit card expenditures/travel & entertainment budgets Essential qualifications, skills and experience Minimum of 2 years of full-time working experience Bachelor’s degree and above Strong IT computer skills using Microsoft Word, Excel, Power Point, Office, Internet Excellent interpersonal and communication skills with a strong customer focus Personal drive and the ability to be a self-starter as well as a team player Strong organisational, analytical and time management skills, with very good attention to detail Flexible, resilient under pressure and decisive with a proven track record of delivering results to a high standard within tight deadlines Language Requirements: Excellent / Highly Proficient in English and Mandarin Desirable qualifications, skills and experience Proven experience as PA in busy role Required behaviours Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together Application deadline 25 September 2024 Grade Administrative Officer (AO) Type of Position Full-time, Permanent Working hours per week 35 Region Asia Pacific Country/Territory China Location (City) Chongqing Type of Post British Consulate General Number of vacancies 1 Salary Currency CNY Salary Chinese: CNY 11,909 per month | Expat: CNY 16,219 per month Start Date 1 December 2024 Other benefits and conditions of employment We offer a competitive package which includes: Gross monthly salary (before all deductions) of CNY 11,909 for Chinese Nationals paid in 13-month instalments and an abated monthly salary of CNY 16,219 per month for British Nationals and spouses/partners (all nationalities) of diplomats who are ‘W’ (diplomatic) visa holders and meet passport criteria.

Insurance plans such as social and housing fund (Chinese Nationals), commercial insurance package including accidental, life, medical and business travel insurance.22 days annual leave entitlement in pro-rata which increases by 0.5 per full calendar year worked up to maximum of 25 days.

We offer different types of compulsory leave in accordance with Chinese law, e.g., Maternity Leave, Paternity Leave, Marriage Leave, Parental leave, etc.

In addition to the above compulsory leave, we also offer other types of leaves with pay e.g., Study Leave, Volunteering Leave to support staff who undertakes volunteering activities, Special Paid Leave to deal with emergencies involving a close family member, and more.

Employee Assistance Programme which is a confidential service providing help, support and information to staff to resolve and manage situations causing concern whether at work or personal nature is available to staff 24/7 There is also plenty of opportunity to develop on and off the job and establish expertise and build capability.

We are strongly supportive of the job holder continuing to develop their professional skills.

The Mission encourages a blended learning culture based on the 70/20/10 model which includes e-learning, mentoring, coaching, other development activities and role-specific required trainings.

This offer also includes supporting staff members to take part in a 5 days of learning activities each year.

Working Pattern: Full-time, in-office employment.

Availability for occasional irregular hours required (for which Time Off in Lieu will be available).

Employment offers are subject to successful clearance of pre-employment and security checks.

Staff who are locally recruited by the British Consulate General Chongqingare subject to Terms and Conditions of Service according to local Chinese employment law.

No accommodation or relocation expenses are payable in connection with this position.

All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.

Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.

Learning and Development Opportunities (and any specific training courses to be completed): We provide a comprehensive range of learning opportunities to employees on induction, professional development, job shadowing and other soft skills.